-The schedule of the actual event: What will happen at
what times on the actual day of the event?
-Any follow-up items that need to be done after the event.
-Budget: To set the budget for the event, raise funds, pay bills, take offerings during the
events, and get offerings or honorariums to guest speakers.
-Facility Setup: These are some items you might need to set up in the facility: Chairs, a
platform, tables, offering containers, microphones, instruments, pulpit, audio-visual
equipment, supplies for counseling and registration.
-Registration: Will you register people? If so, what materials will be given out at the
time of registration? How will you handle registration lines? Will there be a cost to
register? Will you need name badges? What forms will you need? What personnel will
be required?
-Publicity: How will you advertise your event? Select someone to handle publicity such
as special mailings, telephone notification, radio, television, newspapers, posters, flyers,
announcements in local churches, etc.
-Counseling: Have someone train counselors to assist people with spiritual needs. These
counselors should know how to lead someone to Christ, how to pray for the sick, and
how to minister deliverance. They should be equipped with Bibles, tracts, and name and
address cards on which they record information about those who seek spiritual help.
These cards will enable you to follow up these people after the ministry event.
-Guest Speakers: Will you have guest speakers for this event? If so, you need someone
in charge of this area to contact and invite them, get schedules and information to them,
provide transportation and accommodations if needed, and minister to their personal
needs during the event.
-Music: Select a music chairman to obtain the needed instruments and musicians, direct
the choir, plan special music, and lead the congregational singing.
-Nursery: Will you provide care for babies or young children during the event? If so, you
will need someone to set up the facility and select people to care for the children.
-Sales: If you plan to sell Bibles, Christian books or tapes, food, etc., you will need
someone in charge of this area.
-Ushers: Have someone in charge of ushers who will seat people, distribute and collect
materials, collect offerings, and solve problems and disturbances during meetings.